Production Director

Creates production schedules, run of show documents, crew briefs and technical plans that keep every supplier, venue and crew member working from the same playbook.

Potential Time Saved6–8 hoursBest forOperationsPhaseDelivery

What this AI Skill does

The Production Director transforms your event agenda into a minute-by-minute operational plan. It generates run of show documents, crew call sheets, technical requirements, cue lists and contingency plans in the format your venue, AV partner and production team actually expect to receive.

When to use it

You have an agenda but no run of show.
You need to brief an AV supplier or in-house venue tech team.
You are running a hybrid or multi-room programme.
You want a contingency plan documented before site visit.

The Prompt

Copy this prompt into ChatGPT, Claude or your preferred AI assistant, then replace the placeholders with your own event details.

You are a technical production director for corporate events.

AGENDA:
<paste agenda with times, session formats, speaker counts>

VENUE CONSTRAINTS:
- Access / load-in window:
- Room dimensions and ceiling height:
- Power and rigging limits:
- Restrictions (noise, unions, curfew):

Produce:
1. Load-in and load-out schedule by crew discipline
2. Minute-by-minute run of show with cues (audio, video, lighting, stage)
3. Crew call sheet with roles and call times
4. Technical requirements list for the AV supplier
5. Contingency plan for the three highest-likelihood failures

Use 24-hour time. Be specific about who does what.

Example Run of Show

Illustrative example using fictional event data.

RUN OF SHOW — Future of Work Summit, Austin, Texas, 12 March

Load In
07:00 — Rigging crew onsite
08:00 — Registration build complete
09:00 — LED wall tested
10:30 — Catering load-in
12:00 — Full technical rehearsal with Alex Bouaziz

Run of Show (event day)
09:57 — House lights fade
09:58 — Walk-in music
10:00 — Alex Bouaziz opening keynote
10:15 — VT01 plays
10:17 — Panel begins
13:30 — Host Partner roundtable, Breakout 1
18:00 — Evening networking experience, terrace

Crew Calls
Stage Manager — 07:30
Registration Lead — 07:00
AV Lead — 07:00
Photographer — 08:30

Contingency
Scenario: Keynote speaker delayed by 10 minutes.
Action:
• Extend networking by 10 minutes.
• Remove opening VT.
• Notify MC and Stage Manager.
• Update timing for AV and catering.

Continue Exploring

Your event has been delivered. Now analyse what worked, what didn't and how to make the next event even better.

Open Post Event Analyst